Privacy Policy: Calder Rivers Trust

Last Updated: J26 June 2026

1. Introduction

Calder Rivers Trust ("we", "us", "our") is committed to protecting the privacy and security of your personal data. This policy explains how we collect, use, and look after your information when you use our website.

We are a "Data Controller," meaning we are responsible for deciding how we hold and use personal information about you.

2. Contact Details

• Full Name of Charity: The Calder and Colne Rivers Trust (operating as Calder Rivers Trust)

• Charity Number: 1134377

• Postal Address: Elsie Whiteley Innovation Centre, Hopwood Lane, Halifax, HX1 5ER

• Email: talk@calderandcolneriverstrust.org

3. The Data We Collect

We collect different types of information depending on your relationship with us:

• Volunteers: Name, email address, telephone number, postal address, and confirmation that you are over 18.
• Supporter: Name and email address.

4. How We Use Your Data (Lawful Basis)

Under UK GDPR, we must have a valid legal reason to use your data. We use the following:

• Legitimate Interests: To manage our volunteers, coordinate activities, and respond to your inquiries.
• Consent: For sending you emails or newsletters. You can withdraw this consent at any time.

5. How We Store Your Data

Your information is stored securely within our systems[. Access is limited to authorised operatives who need the information to perform their roles.

6. Third-Party Sharing

We do not sell your data. We only share it with trusted service providers to run the Trust, such as:

• Email Service Provider: To send our newsletters.

• Regulatory Bodies: If required by law.

7. How Long We Keep Your Data

• Volunteer Records: We keep your details for the duration of your time with us and for up to 2 years after you stop volunteering.
• Marketing: Until you unsubscribe or ask us to delete your details.

8. Your Rights

You have the right to:

• Ask for a copy of the data we hold about you (Subject Access Request).
• Ask us to correct or delete your data.
• Object to us using your data for certain purposes.

To exercise these rights, please contact us at the address provided in Section 2.